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Priest House, Church
Lane, Doddinghurst |
| Priest House,
built about 400 years ago, has been fully restored and renovated
in 2009-2010 to modern standards. This has been possible through
generous grants and donations from many organisations and
individuals. It is part of the Church of All Saints’,
Doddinghurst and belongs to the Diocese of Chelmsford, leased to
All Saints’ at a peppercorn rent. It is used as a meeting place
for many church and other community activities.
As one of the oldest buildings
in Doddinghurst it must be respected and preserved. Local
people, groups and organisations are welcome to hire the
premises for declared functions, the nature of which must be
disclosed on application. All Bookings are to be made via the
Priest House Booking Secretary, a Hire Agreement signed and our
Standard Conditions of Hire abided by. If the Hirer is in any
doubt as to the meaning of the following the Priest House
Booking Secretary should immediately be consulted. For the
purposes of these conditions, the term HIRER shall mean an
individual hirer or, where the hirer is an organisation, the
authorised representative. |
1.
Supervision
THE HIRER will, during the period of the hiring, be responsible
for supervision of the premises, the fabric and the contents;
their care, safety from damage however slight; or change of any
sort and the behaviour of all persons using the premises
whatever their capacity; including proper supervision of car
parking arrangements so as to avoid obstruction of the highway. |
2. Crockery
THE HIRER has full use of Priest House crockery and utensils.
Any breakages must be reported to the Priest House Booking
Secretary. Tea Towels may be used; however they must be
laundered and returned. |
3. Use of
Premises
THE HIRER shall not use the premises for any purpose other than
that described in the hiring agreement, nor for any purpose that
contravenes the terms of the lease and shall not sub-hire or use
the premises or allow the premises to be used for any unlawful
purpose or in any unlawful way nor do anything or bring onto the
premises anything which may endanger the same or render invalid
any insurance policies in respect thereof nor allow the sale of
alcohol thereon without written permission. |
4. Notices
THE HIRER is not permitted to affix any notices to the inside
walls. The notice board may be used but out of date notices will
be removed. |
5. Licences
THE HIRER shall be responsible for obtaining such licences as
may be needed whether for the sale or supply of intoxicating
liquor, from the Performing Right Society, from Phonographic
Performance Ltd or otherwise and for the observance of the same. |
6. Gaming,
Betting and Lotteries
THE HIRER shall ensure that nothing is done on or in relation to
the premises in contravention of the law relating to gaming,
betting and lotteries. |
7. Public
Safety Compliance
THE HIRER shall comply with all conditions and regulations made
in respect of the premises by the Fire Authority, Local
Authority, the Local Magistrate’s Court or otherwise,
particularly in connection with any event which includes public
dancing or music or other similar public entertainment or stage
plays. |
8. Health
and Hygiene
THE HIRER shall, if preparing, serving or selling food observe
all relevant food health and hygiene legislation and
regulations. |
9.
Electrical Appliance Safety
THE HIRER shall ensure that any electrical appliances brought by
him or her to the premises and used there shall be safe and in
good working order, and used in a safe manner. |
10.
Indemnity
THE HIRER shall indemnify the PCC for the cost of repair of any
damage done to any part of the property including the curtilage
thereof of the contents of the buildings which may occur during
the period of the hiring as a result of the hiring. THE HIRER
shall be responsible for making arrangements to insure against
any third party claims which may lie against him or her (or the
organisation if acting as a representative) while using Priest
House. (The Priest House is insured against any claims arising
out of its own negligence). |
11.
Accidents and Dangerous Occurrences
THE HIRER must report all accidents involving injury to the
public to the Priest House Booking Secretary as soon as
possible. Any failure of equipment either that belonging to
Priest House or brought in by the hirer must also be reported as
soon as possible. Certain types of accident or injury must be
reported on a special form to the local authority. |
12. Animals
THE HIRER shall ensure that no animals (including birds) except
guide dogs are brought into Priest House, other than for a
special event agreed to by the PCC. And no animals whatsoever
are to enter the kitchen at any time. |
13.
Compliance with The Children Act
THE HIRER shall ensure that any activities for children under
eight years of age comply with the provisions of The Children
Act of 1989 and that only fit and proper persons have access to
the children. |
14. Nuisance
and Inconvenience
THE HIRER shall not permit or cause or suffer to be done
anything in Priest House which may be or become a nuisance or
annoyance, danger or inconvenience to the PCC, other hirers of
Priest House or occupant/s of adjoining or neighbouring
premises, or to operate or cause or suffer to be operated any
loudspeaker, gramophone, amplifier or similar instrument which
shall be so loud or continuous or repeated as to constitute such
nuisance as specified therein. |
15. Keys
THE HIRER shall not at any time request, or take possession of
or hold any key or keys to Priest House without the prior
consent of the PCC. Regular users of Priest House may, at the
discretion of the Priest House Booking Secretary, be issued with
a key/s. THE HIRER is not authorised or permitted to have
additional keys cut. |
16. Hiring
for Profit
Priest House shall not be hired for the purpose of private or
personal gain. It shall be hired for the purpose of profit by
legally organised and registered clubs or such like undertakings
only where the profit shall be clearly seen by the PCC to be
taken into the communal funds of such organisations. |
17. Payment
of Hire Fees
In the case of long-term bookings the cost of hire shall be paid
in full by the hirer within 28 days of the invoice issued by the
Booking Hall Secretary. In all other bookings a deposit of 10%
of the hiring fee is required at the time of booking with the
balance paid before or on the date of hire. In the event of a
cancellation the hirer is required to give a minimum notice of
24 hours before the date of hire. Failure to give such notice
shall result in the forfeiture of the deposit or, in the case of
long-term bookings the full hire charge being payable. |
18. Storage
The facility for storage of equipment or resources shall only be
available as and where and to the extent stipulated in the
agreement. The hirer shall at the expiration of the hiring leave
the premises in an orderly state and shall at once remove all
property and articles whatsoever brought into the premises by
him or her or any other person in the course of the hiring. |
19.
Cancellation
THE PCC reserves the right to cancel this hiring in the event of
Priest House being required for a Church event. |
20. Unfit
for Use
In the event of Priest House or any part thereof being rendered
unfit for the use for which it has been hired, the PCC shall not
be liable to the hirer for any resulting loss or damage
whatsoever. |
21. Refusal
of Booking
THE PCC reserves the right to refuse a booking without notice or
to cancel this hiring agreement at any time either before or
during the term of the agreement upon giving 7 days notice in
writing to the hirer. THE HIRER shall be entitled upon such
notice to reimbursement of such monies including the deposit or
a proportion of the same as have been paid by the hirer to the
PCC. The PCC shall not be liable to make any further payment to
the hirer. |
22. End of
Hire
THE HIRER shall be responsible for leaving the premises and
surrounding area in a clean and tidy condition, properly locked
and secured unless directed otherwise and any contents
temporarily removed from their usual positions properly
replaced, otherwise the PCC shall be at liberty to make an
additional charge.All
functions held between Monday and Saturday must cease by 11.00
pm and the premises must be cleared and vacated by THE HIRER by
11.30 pm. All Sunday functions to cease by 9.00 pm and the
premises must be cleared and vacated by THE HIRER by 9.30 pm.
All rubbish, including bottles, cans and containers to be
removed and taken away from the premises. Hirers are not
permitted to place rubbish and waste in the outside dustbins as
this attracts vermin. |
23. Funerals
and Weddings
From time to time users of the Church may need access to Priest
House to use the toilet facilities whilst there would probably
be no need to disturb you it would be appreciated if you could
accommodate their needs. |
24. Noise
THE HIRER shall ensure that the minimum of noise is made on
arrival and departure. |
25. Deposit
A deposit of £100 is required on all bookings. Should the
Standard Conditions of Hire not be adhered to part or all of the
deposit may be retained by All Saints’ PCC. |
| |
| The decision
of the PCC shall be final in all matters pertaining to Priest
House and to the hire of Priest House. All comment,
correspondence and items relating to Priest House shall be dealt
with through the Priest House Booking Secretary and through no
other party or organisation. Any contravention of the foregoing
conditions shall be sufficient cause for the PCC to withdraw
from the hirer the use of Priest House as stipulated within the
terms of hire.
4th February 2010 |
